Yadkin Valley Gymnastics Academy
Policies & Procedures
Our interior Lobby/Viewing Room is OPEN!
If necessary, children may be dropped-off/picked-up at the front door as they would normally for school. Otherwise, we ask that you would drop-off/pick-up your child in the Lobby.
Please do not drop-off early or pick-up late as we are running multiple classes and cannot be responsible for monitoring children outside of that designated class time. *Fees may be incurred for more than 15 minutes early or late*
**Except in the case of Munchkins classes--adult supervision is required at all times**
***For the safety & protection of our students, your child will not be released to anyone other than a parent/guardian listed in your account without prior written notice and/or phone call. Photo ID may be requested to verify authorization for pick-up.***
Rules, Terms, & Conditions
A yearly registration fee will be collected every September. This nonrefundable fee will be prorated according to the month that you join and will be drafted from the saved card on file upon registration confirmation and approval.
Members must maintain a saved, valid credit/debit card on their Parent Portal accounts at all times; however, that card does not have be the preferred form of payment. Cash, check, and credit/debit cards are also acceptable forms of payment should one prefer to pay in person/over the phone/by mail as opposed to online.
(Make checks payable to YVGA)
Tuition is due by the 10th of every month; otherwise, a $10 late fee will be incurred. If payment is not made by the 20th, the saved debit/credit card on the account may be charged for those outstanding fees. If an account is consistently in bad standing, the student may be dropped and the reserved spot may be taken by someone else.
10% discounts are offered for siblings and/or students enrolled in more than one class.
Only one make-up class will be allowed per month for missed classes. No other refunds or credits will be issued.
Please notify the gym prior to missing a class so that a make-up class can be arranged. One Hour during an Open Gym can count as your child's make-up or a make-up in another comparable class can be scheduled with someone in the office. A child may NOT be dropped-off at another class time without prior arrangement.
PARENTS MUST NOTIFY THE OFFICE TO DROP A STUDENT FROM CLASS. A written notice via email, regular postal mail or hand delivered to our front desk will be acceptable, or you can speak in person with someone at the office. You may also process a drop request online through your account on our Parent Portal.
Please note: Your monthly tuition is a membership fee. You are responsible for payment WHETHER OR NOT YOUR STUDENT ATTENDS CLASS and are not guaranteed any refunds or cancellation of tuition fees. You must contact us and submit a drop request by the 20th of the month to allow for processing and stop tuition for the next upcoming month.
Do not rely on your student to verbally let us know that he/she will no longer be attending classes. If a student stops coming to class without notification then that student's account will be charged for the additional 30 days. This charge will be for holding the student's place in that class instead of offering that place to one of the many on our waiting list.
WHAT TO WEAR:
Boys or Girls may wear tucked in T-Shirts and Shorts OR Leotards for Girls. Leggings and sweatpants are also acceptable, but not jean material or fabric that constricts movement. No buttons or zippers.
NO chewing gum or dangling jewelry. Hair should be pulled neatly and securely away from the face so that it stays up for the entire workout. Girls should not wear bows or other large hair ornaments that may cause discomfort during activity.
All students should be bare-footed during class. Clean cheer shoes are optional for tumbling classes.
Personal items should be left in cubbies provided in the viewing room and not left on the floor or in high traffic areas.
*Be sure your student's personal items are marked with their name. This facility's staff will not be responsible for ANY items that may be lost or stolen.*
If you need to change classes you may speak with the head coach or someone in the office and arrange it. If the class of your choice is full, your name can be placed on a waiting list.
You may also request a class change/transfer/drop online through your account on our Parent Portal.
HEALTH / COVID-19:
Waivers and Health Policy agreements must be accepted online through the Parent Portal for children to be enrolled. We ask that you not bring your child(ren) to class if any of the following health issues occur:
his/her body temperature is higher than 98.6°F/ 37.5°C
he/she is experiencing the symptoms: fever, cough, sore throat
he/she (or anyone in the household) has been in close contact with a Covid-19 patient in the last 14 days