YVGA Policies

Please read through the following policies to familiarize yourself with all our rules, terms, and conditions. All of our policies must be accepted prior to being enrolled in our program.

Registration Fee

A yearly registration fee will be collected when you enroll in our program. This fee will be prorated according to the month that you join and cover enrollment from the time of Fall Registration through the end of summer. This non-refundable fee will be drafted from the saved card on file upon registration approval.

Tuition/Payment

Members must maintain a saved, valid credit/debit card on their Parent Portal accounts at all times. The card on file will be auto-drafted each month for tuition according to the payment schedule below. *Cash and check are acceptable forms of payment if paid before the tuition deadline of each month.*

If payment does not process and the account remains in bad standing, the student may be dropped from class and their reserved spot may be taken by someone else.

Payment schedule:

Registration Fee due at time of registration

August Tuition due August 21st, 2023 (tuition will be pro-rated)

September Tuition due September 1st, 2023

October Tuition due September 25th, 2023

November Tuition due October 25th, 2023

December Tuition due November 25th, 2023

January Tuition due December 25th, 2023

February Tuition due January 25th, 2024

March Tuition due February 25th, 2024

April Tuition due March 25th, 2024

May Tuition due April 25th, 2024

10% discounts are offered for siblings and/or students enrolled in more than one class.

Updated Payment Policies

CLASS DROP/MEMBERSHIP CANCELLATION

Drop Deadline--24th of each month

PARENTS MUST NOTIFY THE OFFICE TO DROP A STUDENT FROM CLASS. A written notice via email, regular postal mail or hand delivered to our front desk will be acceptable, or you can speak in person with someone at the office. You may also process a drop request online through your account on our Parent Portal.

Please note: Your monthly tuition is a membership fee. YOU ARE RESPONSIBLE FOR PAYMENT WHETHER OR NOT YOUR STUDENT ATTENDS CLASS and are not guaranteed any refunds or cancellation of tuition fees. **You must contact us and submit a drop request by the 24th of the month to allow for processing and stop tuition being drafted next upcoming month.

Do not rely on your student to verbally let us know that he/she will no longer be attending classes. If a student stops coming to class without notification then that student's account will be charged for the additional 30 days. This charge will be for holding the student's place in that class instead of offering that place to one of the many on our waiting list.

Make-up Policy

Only one make-up class will be allowed per month for missed classes. No other refunds or credits will be issued.

Please notify the gym prior to missing a class so that a make-up class can be arranged. One hour during an Open Gym can count as your child's make-up or a make-up in another comparable class can be scheduled with someone in the office. A child may NOT be dropped-off at another class time without prior arrangement.

What to Wear

Boys or Girls may wear tucked in T-Shirts and Shorts OR Leotards for Girls. Leggings and sweatpants are also acceptable, but not jean material or fabric that constricts movement. No buttons or zippers.

NO chewing gum or dangling jewelry. Hair should be pulled neatly and securely away from the face so that it stays up for the entire workout. Girls should not wear bows or other large hair ornaments that may cause discomfort during activity.

All students should be bare-footed during class. Clean cheer shoes are optional for tumbling classes.

Personal items should be left in cubbies provided in the viewing room and not left on the floor or in high traffic areas.

*Be sure your student's personal items are marked with their name. This facility's staff will not be responsible for ANY items that may be lost or stolen.*

Arrival and Pick-up

Please pick up your student on time. Please inform us if you know you will be late picking up your student. Instruct your student to wait inside the building, and you should escort them from the building to your car. During peak times the parking lot is crowded. Please take into consideration that our students may include young children. Please drive slowly and carefully. Do not take a chance on your student running to and from your car--all students must be picked-up inside the building.

Class Changes

If you need to change classes you may speak with the head coach or someone in the office and arrange it. If the class of your choice is full, your name can be placed on a waiting list. You may also request a class change/transfer/drop online through your account on our Parent Portal.

Health

Waivers and Health Policy agreements must be accepted online through the Parent Portal for children to be enrolled. We ask that you not bring your child(ren) to class if any of the following health issues occur:

his/her body temperature is higher than 98.6°F/ 37.5°C
he/she is experiencing the symptoms: fever, cough, sore throat